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Income, expenses and mileage

Your records in one place for Self Assessment

Soopaspace keeps your income, expenses and mileage together as you go, and gives you a tax-year summary of them to download, for you or your accountant.

Start freeGet everythingfrom £9.99/month

Free to start with your booking page, bookings and clients. Everything else is one paid plan: £9.99/month billed yearly, or £12.99 monthly.

A self-employed man closing a folder of paperwork with a relieved smile

This tax year so far

Kept as you go
  • IncomeFrom your bookings and payments£28,460
  • ExpensesReceipts added through the year£3,915
  • MileageRecorded alongside your expenses2,870 mi

The summary of income and expenses downloads as a file.

Quick answer

Soopaspace keeps your income, expenses and mileage together as you go, with income counted from your bookings and payments, and gives you a tax-year summary to download for you or your accountant, plus CSV files of your income set out to import into Xero, QuickBooks or FreeAgent. It keeps the records: it does not file your return or give tax advice.

The year’s records, kept as you go

Your bookings and payments already sit in Soopaspace, so your income is counted for you. Add expenses and mileage alongside, and the tax-year summary downloads as a file for you or your accountant. Soopaspace keeps the records; it does not file a return or give tax advice.

1Income

Income counted from your bookings and payments

Every booking, invoice and payment is already in the app, so your income is counted from them rather than typed into a spreadsheet at the end of the year. You can see what has been paid, what is due and what is overdue as you go.

  • Income counted from your bookings and payments
  • Paid, due and overdue at a glance
  • Invoices with your own details and numbering
  • Income for each tax year
A woman in her forties smiling at a laptop in a sunlit home office

Riverside Mobile Pet Grooming

12 Quay Street, Leith

Invoice

INV-0042

Fitted shelving£480.00

Materials£120.00

Total£600.00

Deposit paid−£150.00

Left to pay£450.00

Pay the £450.00 balance by card
An invoice with your numbering, address and bank details. A deposit already paid comes off what is left to pay.

2Expenses

A photo of the receipt, and the expense fills itself in

Take a photo of a receipt and the expense fills itself in, ready to check and save. It sits in the same place as the money coming in, rather than in a carrier bag in the van.

  • Expenses from a photo of the receipt
  • Each expense ready to check before you save it
  • Income and expenses side by side
  • Added as you go, not all at once
Hands photographing a paper receipt with a phone on a workbench

Receipt photo

SupplierPet Supplies Co

Amount£38.50

CategoryStock and materials

Save expense
Snap a receipt and the expense fills itself in, ready to check and save.

3Mileage

Miles kept alongside your expenses

Record the drives you make for work as you go, so the trip to a job sits in the same place as the money from it. Mileage is part of the same records as your income and expenses.

  • Mileage, kept alongside your expenses
  • Recorded as you go
  • In the same app as your bookings
  • Part of your records for each tax year
A driving instructor parked in a lay-by with a coffee, checking his phone

Mileage this week

61 miles
  • Mon 5 OctTimber yard and back18 mi
  • Wed 7 OctSite visit, Harrogate27 mi
  • Fri 9 OctFitting, Ripon Road16 mi
Drives for work, recorded as you go, alongside your expenses.

4The summary

The whole tax year, in one download

When the tax year ends, the summary of your income and expenses downloads as a file for you or your accountant. CSV files of your income, set out to import into Xero, QuickBooks or FreeAgent, are there too, if that is where your books are kept.

  • A tax-year summary of income and expenses
  • Downloads as a file
  • Income files to import into Xero, QuickBooks or FreeAgent
  • Ready to hand to your accountant
A woman at her kitchen table closing her laptop with a satisfied smile

Downloads

  • Tax-year summaryIncome and expenses
  • XeroIncome CSV to import
  • QuickBooksIncome CSV to import
  • FreeAgentIncome CSV to import
The tax-year summary and the accounting exports, each downloaded as a file.

5What it is not

Records, not advice

Soopaspace keeps your records together. It does not file a return, replace an accountant or give tax advice. For questions about your own tax, check GOV.UK, ask HMRC or speak to an accountant.

  • Keeps your income, expenses and mileage together
  • Does not file your return
  • Does not give tax advice
  • Questions about your tax go to GOV.UK, HMRC or an accountant
A bookkeeper meeting a client at a café table, a folder open between them
Needs you

£120 overdue across 3 sessions

Booked this month

£3,240

Kept after costs

£2,430

Your money in one place: what is booked, what is overdue, and what you have kept.

Try it on your own business

One app for everything, from £9.99 a month billed yearly. Cancel anytime. Free plan available.

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What it could mean for you

What changes through the year

No shoebox of receipts

Receipts are photographed when you get them, so you are not hunting for them months later.

Income without retyping

What you were paid is already in the app from your bookings and invoices, rather than copied into a spreadsheet.

One file to hand over

The tax-year summary downloads as a file you can keep or pass to your accountant.

The right people for the questions

Soopaspace keeps the records. Questions about your own tax go to GOV.UK, HMRC or your accountant.

In practice

How different businesses use it

A carpenter sanding a solid wood table top in his workshopSole tradersThe timber yard run and the job, in one placeA joiner photographs the receipt at the timber yard and records the drive to the job. The invoice for the work sits in the same app, and the year downloads as one summary.More for sole traders A woman icing celebration cupcakes at her kitchen counter in the eveningSide hustlesThe business on the side, in its own recordsOrders and payments from your page are counted as they come in, and the ingredients and materials go in as expenses. The summary for the business downloads as its own file.More for side hustles A football coach watching a group of eight-year-olds dribble around cones on a grass pitchSports coachesCourses, kit and the drive to the pitchCourse payments are counted from your bookings, the receipts for balls and cones go in from a photo, and the miles between venues are recorded alongside. The tax-year summary downloads when you need it.More for sports coaches
Hands photographing a paper receipt with a phone

Common questions

Does Soopaspace do my tax return?
No. It keeps your income, expenses and mileage together and gives you a tax-year summary to download, for you or your accountant. It does not file the return for you.
Is this tax advice?
No. Soopaspace keeps your records tidy, but it does not give tax advice. For questions about your own tax, check GOV.UK or speak to an accountant.

Keep exploring

Other things that might interest you

Not ready yet? Stay in the loop

Practical tips for running a small business, and news when Soopaspace adds something new.

One paid plan, one price

One app for the whole of it

£9.99/month, billed yearly

or £12.99 a month. Cancel any time.

  • A booking page you edit on the page itself
  • Fixed-price appointments, quoted jobs, or both
  • Group events, courses & waiting lists
  • Bundles, offers, discount codes & gift vouchers
  • On-demand services: paid now, delivered later
  • Reminders, two-way calendar sync & self-service rescheduling
  • Quotes & invoices, with overdue ones chased politely for you
  • Money, P&L, expenses & mileage
Start freeGet everythingfrom £9.99/month

Free plan: your booking page with up to 2 types of appointment, bookings and clients, with no card and no time limit.