Can I run a waiting list for a full class?

Yes. When a class is full, a waiting list takes names and steps in if someone cancels, so the spot gets filled.

Booking for group classes and workshops

Quick answer

Soopaspace handles classes and workshops with places to fill, attendee counts to track, and a waiting list that steps in when someone drops out, so a cancellation does not leave an empty spot. Set the number of places and take bookings up to the cap.

Fill the room, and refill it when someone drops out

A group session is a different shape to a one-to-one: places to fill, people to keep track of, and a gap to plug when someone cancels. Soopaspace handles classes and workshops with all of that built in. Here is how it runs.

1Places

Set the places, put the dates on your page

Set how many places a group session has and put the dates on your page. Call it a class, a workshop or a session, whatever suits what you do. Bookings are taken up to the number you set, and no further.

A number of places on each group session
Bookings taken up to the cap
Call it a class, workshop or session
Each with its own length and price

A personal trainer running an outdoor bootcamp in a park for a group of adults with kettlebells and mats

RBRiverside Bootcamp

1Saturday park bootcamp45 min · 12 places£12
2Tuesday kettlebell class45 min · 8 places£12
3Beginners’ workshop2 hr · 6 places£30

Classes and workshops, each with its own number of places

Group sessions on your page, each with its own number of places, length and price.

2Places left

Places that count down on every date

Each date shows how many places are left, so people can see at a glance which sessions still have room. You can see who is coming to each one, and how many.

Places left shown on every date
Attendee counts on every session
Only the dates you choose on your page
A reminder email before every session

A yoga teacher leading an evening class of four people in a community hall

This week

TueKettlebell class, 18:308 of 8 places taken
ThuKettlebell class, 18:305 of 8 places taken
SatPark bootcamp, 09:0010 of 12 places taken

Every group session this week, with how many places are taken.

3Waitlist

A waitlist that fills a cancellation for you

When a date fills, people can join the waitlist. If someone cancels, the next person in line is emailed a link to claim the place, so a drop-out does not have to become an empty spot.

A waitlist on full dates
Offered in the order people joined
The next in line emailed a link to claim the place
No messages for you to send

A tennis coach feeding balls to a line of junior players on an outdoor court

Tue 6 Oct · Kettlebell class

Waitlist

Hannah PriceCancelledPlace free
Joe Martin1st on the waitlistEmailed
Aisha Khan2nd on the waitlistWaiting

Joe is emailed a link to claim the place.

When someone cancels, the next person on the waitlist is emailed a link to claim the place.

4Who is coming

Where it meets, and what you need to know

Each group session shows where it meets. Each service can ask its own questions when someone books, so a child’s name and age, or anything else you need, is waiting on the booking.

Where it meets, shown on each session
Your own questions on each service
Answers shown on the booking and on the client’s page
Private notes on every client, only you see them

A tutor teaching four teenagers around a table, a blank whiteboard behind them

GCSE revision group

4 places

Tue 6 Oct18:30 · Wokingham library1 left
Tue 13 Oct18:30 · Wokingham libraryFull
Tue 20 Oct18:30 · Wokingham library3 left

Name and year group asked when they book.

A small group with where it meets and the places left on every date.

5Regulars

Bundles and memberships for the people who keep coming

A course or a block of classes can be a bundle: a set number of sessions sold together at a price you choose, with each booking taking one off. Monthly memberships can sit on the same page.