AI admin assistant for sole traders

An AI assistant for your admin, that waits for your approval

Ask about your day, your clients or your money in a sentence, typed or spoken. The assistant answers from your own records, drafts the messages you would rather not write, and makes the changes you ask for once you have pressed Approve.

Get everythingfrom £9.99/month Start free

One paid plan with everything: £9.99/month billed yearly, or £12.99 monthly. Or start free with your booking page.

An assistant that knows your business, and waits for your say-so

The questions come at the worst times: on a ladder, between clients, in the van. The Soopaspace assistant knows your diary, your clients and your money, so you can ask in a sentence, typed or spoken, instead of digging through screens. It can draft the message or make the change you ask for, and nothing that reaches a client or your diary happens until you have seen it and pressed Approve.

1Quick answers

The everyday questions, one tap away

Open the assistant and the questions you ask most are already there as buttons. Press one and the answer comes straight from your own records, straight away: who is coming in today, what is on tomorrow, what you are owed, how the month is going, how many clients you have and when you are free this week. Follow-up buttons take you on from there, such as who has gone quiet.

Who is coming in today, and what is on tomorrow
What you are owed, and by whom
How the month is going so far
When you are free this week

A personal trainer in workout clothes relaxing with a coffee in a café window seat, her phone on the table

Ask in one tap

Who’s coming in today?
What am I owed?
How’s this month going?
When am I free this week?

Answered from your own records, straight away.

The questions you ask most, as buttons, answered from your bookings and payments.

2Say it

Speak instead of typing, with your hands full

Tap the microphone and say what you need. Your words appear in the box, so you can check them before you send. Ask whether you are free on Friday afternoon, or mention that you spent £32 on compost, and it checks your diary or logs the cost as an expense.

Tap the microphone and speak, or type if you prefer
Your words shown in the box before you send
Free times checked against your real diary
A cost you mention, logged as an expense

A cleaner sitting in her van with a coffee, checking her phone between jobs

Spoken, between jobs

You saidAm I free on Friday afternoon?
It answeredYes, from 13:00 until 17:00.
You saidI spent £32 on compost at the garden centre
It answeredLogged as an expense£32

Typed or spoken, the same assistant.

Speak a question or a cost, check the words, and send.

3You approve

It does the job, after you press Approve

Ask it to add a booking, move one, cancel one, book a day off or open some extra hours, and it lays out exactly what will happen first, including any email the client will get. Nothing changes until you press Approve, and what runs is exactly what you were shown. If you leave it, the approval runs out and nothing happens.

Add, move or cancel a booking by asking
Book time off, or open extra hours on a day
Every change shown to you first, emails included
Nothing happens until you press Approve

A tennis coach in a busy clubhouse with a mug of tea, chatting across the table, her phone beside her

Waiting for you

Not done yet

Will moveSarah Lewis to Fri 10 Oct, 14:00
Emails SarahYour booking has moved, with the old and new times
Copy to youSo you have a recordApprove

Nothing changes until you press Approve.

A change laid out in full, with the email the client will get, waiting for your approval.

4Drafts

The message you have been putting off, drafted for you

Ask for a note to clients you have not seen in a while, or a hello about your new Saturday hours, and the assistant writes a warm, professional draft. You read it, change any line, and send it or schedule it for later. It only reaches clients who agreed to hear from you, and it tells you how many that is before anything goes.

A warm, professional draft to start from
Edit any line before it goes
Send it now, or schedule it for later
Only clients who agreed to marketing receive it

Find out moreWin back the clients who have gone quiet

A tutor at her desk in the evening with a laptop and a mug, planning next week

Your draft

Not sent

SubjectSaturday mornings are back
OpeningI’ve opened Saturday mornings again and wanted you to be the first to know.
Would reachAgreed to hear from you23 people

Edit it, send it or schedule it. It never sends itself.

A message drafted for you to read and change, sent only when you choose.

5Your clients

Ask about any client, and get the whole picture

Ask about a client by name and the assistant pulls their history from your records: how often they have been, what they have paid in total, when they last came, when they are next booked and anything they owe. You can also tell it how you like to work, and it keeps to that in every conversation.

A client’s visits, total paid, last and next visit
Anything they still owe
Your best clients and top services for any dates
Tell it how you like to work, once

Find out moreA simple CRM for the self-employed: every client, remembered

A tattoo artist at the studio front desk with a coffee, checking her phone

You asked about Dan Okafor

VisitsEvery 3 weeks since March11
Last inSkin fade and beard trim19 Sep
Next bookedSkin fade10 Oct
OwesNothing outstanding£0

From your own bookings and payments.

One question about a client, answered from their history in your records.

What it changes for you

Answers without the digging

The question you would have opened three screens for is a sentence, or a single tap, wherever you are.

Admin done in the gaps

Moving a booking or logging a cost takes a few words between clients, rather than a sit-down at the end of the day.

No blank page

The message you have been meaning to send starts as a draft, ready for you to put into your own words.

Still your call

It can propose anything, but nothing reaches a client or changes your diary until you have seen it and pressed Approve.

Common questions

Can the assistant message my clients or change bookings on its own?

No. Anything that would email a client, change a booking or change your booking page is shown to you first, and only happens when you press Approve. Marketing drafts are sent or scheduled by you.

Can I talk to it instead of typing?

Yes. Tap the microphone and speak, and your words appear as text for you to check before you send. It uses your phone or browser’s own speech-to-text, so it works where your browser supports it.

What can I ask it?

Questions about your own business: what is in your diary, when you are free, what you are owed, how the month is going, your best clients and services for a period, and any client’s history. It answers from your own bookings and payments.

Is the assistant on the free plan?

No. The AI assistant is part of the paid plan. Taking bookings is free.