Can I stop using a spreadsheet to track bookings and money?

Yes. Soopaspace logs each booking and payment as it happens and keeps the totals for you, so the record is kept as you go, with no spreadsheet to maintain.

Run your business without a spreadsheet

Quick answer

Soopaspace records each booking and payment as it happens, builds your client list on its own and adds up the totals, so the record keeps itself with no spreadsheet to maintain. It also gives you a tax-year summary of income and expenses to download.

The record keeps itself, so you can stop keeping it

A spreadsheet is only as right as the last time you updated it, usually late on a Sunday. In Soopaspace, every booking and payment is recorded as it happens, your client list fills itself in, and the totals add up on their own, so the record is right without you sitting down to fix it.

1Bookings

Every booking recorded the moment it is made

When a client books from your page, or you book them in yourself, it goes straight into the diary with the service, the length, the price and who it is for. There is no row to add and no column to drag down.

Bookings recorded as they happen
Each service with its own length and price
Weekly repeats chosen at booking, or any gap you set
Move or cancel one booking without touching the rest

A learner walking down her front path towards the car as the instructor waves hello

Today

08:00Lesson, 2 hoursAisha K. · pick-up from home
11:00Lesson, 1 hourJosh P. · from his block
15:30Lesson, 1.5 hoursMegan T. · pick-up from school

Today’s bookings, each recorded with its length, who it is for and where it starts, without a row added by hand.

2Blocks and bundles

Blocks that count themselves down

A block is a set number of sessions sold together at a price you choose, and each booking takes one off. The number left updates with each booking, so there is no column of ticks to tally to know where someone is up to.

Any number of sessions, at a price you set
Sessions counted off as they are booked
You choose: usable straight away, or once it is paid
You can also book a client in from their block yourself

Find out moreSell sessions in packs, paid up front

A smiling young learner shaking hands with her driving instructor beside the car after a lesson

Josh Patel · Block of 10 lessons

3 left

Lesson 6Thu 1 Oct, 11:00Used
Lesson 7Thu 8 Oct, 11:00Booked
Lessons 8 to 10Not yet booked3 left

Each booking takes one off, so the number left updates as they book.

A block of lessons that counts itself down as each one is booked.

3Money

Paid, due and overdue, without a formula

Each payment is recorded against the booking or invoice it belongs to. A card payment marks itself paid, and cash or a bank transfer is marked in one tap. The totals for the month add up on their own, and nothing breaks if you sort the wrong column.

Bookings and payments recorded automatically
Totals that add up on their own
Paid, due and overdue at a glance
Automatic payment reminders, or send them yourself

Find out moreChase overdue invoices automatically, and politely

A sports coach sitting on a bench by an empty pitch after a session, checking his phone, a bag of balls beside him

Needs you

£120 overdue across 3 sessions

Booked this month

£3,240

Kept after costs

£2,430

Your money in one place: what is booked, what is overdue, and what you have kept.

4Clients

A client list that writes itself

Every person who books gets their own page, with every visit in date order, what it cost and the answers they gave when booking. Add private notes as you go, and the list of names and numbers you used to keep is already there.

A client list that builds itself
Every visit and what it cost, in date order
Answers from booking, kept with the client
Private notes on every client, only you see them

Find out moreA simple CRM for the self-employed: every client, remembered

A delighted young driver punching the air beside the car in a car park while the instructor claps

MT

Megan Taylor

Automatic · 18 lessons

Private notes

Test booked for 14 Nov. Confident on roundabouts, still working on bay parking.

30 SepLesson, 1.5 hours£57
23 SepLesson, 1.5 hours£57
16 SepLesson, 1 hour£38

Each client’s page fills itself in from their bookings, next to your private notes.

5The tax year

Receipts and mileage kept, and the year in one download

Take a photo of a receipt and the expense fills itself in, ready to check and save, with mileage alongside. When the tax year ends, the summary of your income and expenses downloads as a file for you or your accountant, with nothing to copy across first.