What does Soopaspace include besides scheduling?

The business around the booking, in the same app: quotes and invoices, expenses and a profit picture, a CRM and marketing, and an AI assistant.

An Acuity alternative for the self-employed

Quick answer

An Acuity alternative with your money, clients and marketing in one place: booking, quotes, invoices, a CRM and an AI assistant, from £9.99 a month billed yearly.

The appointments, and the work around them

Looking at alternatives to Acuity? Here is what Soopaspace does: it takes your appointments, and then carries on into the parts of the week that sit around them: the deposit and the invoice, who still owes you, the client notes, the emails that bring people back and the receipts for the tax year. Here is what that looks like on an ordinary day.

What you get with Soopaspace

The money side in the same app: quotes, invoices, expenses and who owes you
Quote-first booking for jobs priced on site
A CRM with client notes and win-back marketing campaigns
An AI assistant that answers questions and drafts the admin
One simple UK price for bookings, payments, invoices and clients

1Appointments

Booked, reminded and easy to move

Clients book from your page and see only the times you are free. Each service has its own length, price and buffer, and a reminder email goes out before every appointment with a private link to reschedule or cancel within the notice period you set.

Each service with its own length, price and buffer
A reminder email before every appointment
A link to move or cancel within your notice period
Weekly repeats chosen by the client at booking

Find out moreLet clients book a time without the back and forth

A massage therapist preparing a treatment couch

RMRiverside Mobile Pet Grooming

Hi Alex, a reminder about your upcoming booking with Riverside Mobile Pet Grooming.

GCSE maths, 60 min

Thursday 8 October, 16:00

Cancel or reschedule

Clients get a reminder email before each booking, with a link to reschedule or cancel within your notice window.

2The money side

Deposits, invoices and who owes you, in the same app

Set a fixed deposit on any service and it is taken by card at booking, with the balance shown as due on the day. Invoices are made from the same app, numbered for you, and everything unpaid sits in one list marked Due or Overdue.

A fixed deposit per service, taken by card at booking
Card, cash or bank transfer, the ways you choose
Invoices with your own details and numbering
Paid, due and overdue at a glance

Find out moreTake a deposit before a booking, and help cut no-shows

One hand tapping a bank card on a phone held by another hand across a counter

Appointment, 90 min£60.00

A £15.00 deposit is taken now by card. The remaining £45.00 is paid on the day.

Pay £15.00 deposit

Deposits at booking: the client pays the deposit by card to secure the slot, and the rest on the day.

3Your clients

A client list that remembers, and a way to say hello again

Every client has their own page with every visit in date order, the answers they gave when booking and private notes only you see. When some have gone quiet, Soopaspace drafts a warm email for you to edit and send, only to the clients who agreed to hear from you.

Every visit and what it cost, in date order
Private notes on every client, only you see them
Win-back emails you read and edit before they go
Only clients who agreed to marketing are emailed

Find out moreWin back the clients who have gone quiet

A hairdresser warmly greeting a returning client at the door of her salon

SR

Sam R.

Client for 2 years · 31 visits

£1,240

Booked and paid · £406 weeks ago
Note: prefers mornings7 weeks ago

Every client on one page: visits, notes and spend, with the history in date order.

4Expenses and profit

What came in, what went out, and what you kept

Take a photo of a receipt and the expense fills itself in, ready to check and save. Income from your bookings is counted for you, so the profit picture sits beside the diary, and the tax-year summary downloads as a file, with CSV files of your income set out to import into Xero, QuickBooks or FreeAgent.

Expenses from a photo of the receipt
Mileage, kept alongside your expenses
A profit picture beside your bookings
A tax-year summary, plus income files to import into Xero, QuickBooks or FreeAgent

Find out moreYour records in one place for Self Assessment

Hands photographing a paper receipt with a phone

Receipt photo

SupplierPet Supplies Co

Amount£38.50

CategoryStock and materials

Save expense

Snap a receipt and the expense fills itself in, ready to check and save.

5The assistant

Ask a question, get the admin drafted

The AI assistant answers questions about your business and drafts the admin you would rather not write. Anything it drafts for a client comes to you first, so you read it, change it and approve it before it sends.