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Book a client into the same slot every week

Soopaspace books a client into a standing weekly or fortnightly slot in one go, at the same time each week, with every session on your calendar.

Start freeGet everythingfrom £9.99/month

Free to start with your booking page, bookings and clients. Everything else is one paid plan: £9.99/month billed yearly, or £12.99 monthly.

A personal trainer greeting a regular client at the door of a small gym

Aisha · Strength & conditioning

Every week

  1. Tue

    6 Oct

    07:00

  2. Tue

    13 Oct

    07:00

  3. Tue

    20 Oct

    07:00

  4. Tue

    27 Oct

    07:00

A reminder email goes out before each one

Quick answer

Soopaspace books a client into a standing weekly or fortnightly PT slot in one go, with no rebooking every session and a reminder before each one.

Your regulars, in their slot, without rebooking every week

Most of a trainer’s week is the same people at the same times: the 7am before work, the Thursday lunchtime, the client who trains every other week. In Soopaspace a standing slot is booked in one go, and every session is a real booking on your calendar. Here is how it works, shown on Evolution Training, a demo business you can open and click around.

1At booking

Clients choose the same time every week as they book

When a client books a one-to-one, they can choose to book the same time every week. That one booking fills the weeks ahead, so a regular does not have to come back to your page to keep their slot.

  • Weekly repeats chosen by the client at booking
  • Booked in one go, not session by session
  • Only the times you are free shown on your page
  • A reminder email before every session
A trainer crouching beside a client to coach a deadlift

This week

Mon to Sat

Mon

07:30Bootcamp
09:00Tom

Tue

07:00Aisha
12:30Online

Wed

07:30Bootcamp
09:00Tom

Thu

06:30Dev
17:00Assessment

Fri

07:00Aisha

Sat

09:00Bootcamp

Repeats every week until you or the client change it

Regulars keep their slot: a client can book the same time every week, and you can set any other repeat yourself, such as every two weeks.

2Every other week

Fortnightly clients, and two of them sharing one slot

Not everyone trains weekly. You can set up any other repeat yourself, such as every two weeks. Two clients who each train every other week can share the same slot, one on the odd weeks and one on the even, each on their own repeat.

  • Every two weeks, or any other gap, set by you
  • Alternate weeks for clients who train every other week
  • Each client on their own repeat
  • The same slot filled every week
Find out moreA calendar that understands alternate weeks
A trainer holding pads for a client throwing a punch in a boxing gym

Thursdays, 06:30

Every week
  • Thu 8 OctDev · Strength & conditioningOdd week
  • Thu 15 OctHannah · Reformer PilatesEven week
  • Thu 22 OctDev · Strength & conditioningOdd week
  • Thu 29 OctHannah · Reformer PilatesEven week

Two fortnightly repeats, one Thursday slot.

Two every-other-week clients sharing one early slot, each on their own repeat.

3Real bookings

Every session is a real booking, so one can move

Each session in a repeat is a real booking on your calendar: it counts, it gets its reminder, and it can be moved if life gets in the way. Move or cancel one session without touching the rest, and the regular slot carries on as before.

  • Every occurrence is a real, reminded booking
  • Move one session without touching the rest
  • Cancel a single week and keep the run going
  • Every past session kept on the client’s page
A personal trainer on a relaxed hillside walk in the Lake District on a day off, looking at the view

Tom · Every week

Repeat
  • Mon 5 Oct09:00 · Strength & conditioningBooked
  • Mon 12 OctMoved to Tue 13 Oct, 12:30Moved
  • Mon 19 Oct09:00 · Strength & conditioningBooked

One week moved. The rest of the run is untouched.

One session moved, and every other one in the repeat left as it was.

4Self-service

Clients move a session themselves, within your notice

A reminder email goes out before every session, with a link to move or cancel it within the notice you set. A client who is away for a week sorts it themselves, without a message to you, and the rest of their run carries on.

  • A reminder email before every session
  • A link to move or cancel in each reminder
  • A notice window you set yourself
  • Your diary updates on its own
Find out moreLet clients reschedule themselves, within your rules
A mum on a train smiling at her phone as she moves an appointment herself
RMRiverside Mobile Pet Grooming

Hi Alex, a reminder about your upcoming booking with Riverside Mobile Pet Grooming.

GCSE maths, 60 min

Thursday 8 October, 16:00

Cancel or reschedule
Clients get a reminder email before each booking, with a link to reschedule or cancel within your notice window.

5Every regular

Each regular’s history, and who has gone quiet

Each client has private notes that only you see, next to the answers they gave when booking and every session they have had. A view of clients who have not been back for a while shows who has dropped out of their usual slot.

  • Private notes on every client
  • Every session and what it cost, in date order
  • A view of clients who have not been back for a while
  • Your own questions on each service
Find out moreWin back the clients who have gone quiet
A trainer handing a printed programme to a smiling client in a gym
TR

Tom Rowley

Every week · 24 sessions

Private notes

Building back to a 100kg deadlift. Left shoulder: no overhead pressing for now. Prefers to finish on the rower.

  • 29 SepStrength & conditioning (1-to-1)£45
  • 22 SepStrength & conditioning (1-to-1)£45
  • 15 SepStrength & conditioning (1-to-1)£45
Every regular in one place: your private notes and every past session.

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What it could mean for you

What it could mean for your week

No rebooking the same people

A regular is set up once, and the weeks ahead are in the diary without a message after every session.

Next month, visible now

Your standing slots are already on the calendar, so you can see the shape of the coming weeks before they arrive.

Fewer “can we swap Tuesday?” messages

Clients move a single week themselves from the reminder email, within the notice you set.

Early slots that stay early

The 7am before work stays with the person who trains at 7am, week after week.

In practice

How other businesses use it

A calm therapy room where a therapist with a notebook listens to a client, seen from behindTherapistsThe same slot, week after weekA client books the same time every week when they first book. A reminder goes out before each session, with a link to move one within your notice, and the rest stay put.More for therapists A driving instructor giving a beaming teenage learner a thumbs up beside the car after a lessonDriving instructorsThe same slot every week, until the testA learner books the same time every week when they first book. Before the test, you can set up a second weekly lesson yourself, and each one has its own reminder email.More for driving instructors A tutor sitting beside a secondary school student at a kitchen table, working through mathsTutorsA weekly lesson through the termA parent books the same time every week when they first book. A lesson in a holiday week can be moved or cancelled on its own without touching the rest.More for tutors

See it working on a real booking page

Evolution Training

Common questions

Can a client book the same time every week?
Yes. You can set a repeating weekly or fortnightly slot in one go, and every session lands on your calendar as a real booking with its own reminder.

Go deeper

For your line of work, specifically

Keep exploring

Other things that might interest you

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One paid plan, one price

One app for the whole of it

£9.99/month, billed yearly

or £12.99 a month. Cancel any time.

  • A booking page you edit on the page itself
  • Fixed-price appointments, quoted jobs, or both
  • Group events, courses & waiting lists
  • Bundles, offers, discount codes & gift vouchers
  • On-demand services: paid now, delivered later
  • Reminders, two-way calendar sync & self-service rescheduling
  • Quotes & invoices, with overdue ones chased politely for you
  • Money, P&L, expenses & mileage
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